A Guide to Commercial Property Maintenance

April 17, 2024

Keeping a commercial property in top condition is comparable to caring for a high-performance car. Just as every major part of a car needs to be maintained for optimal performance, every aspect of the property – from its structure to its operational systems – must be tended to diligently to ensure smooth operation and maintain visual appeal.

Commercial property maintenance is all about keeping buildings like offices, shops, and factories in good condition. It involves regular inspections, repairs, cleaning, and updates to the building's structure, systems, and surroundings.

In this article, we will discuss how to make sure the building is safe, looks good, and works well for the people who use it.

The Importance of Commercial Property Maintenance

Maintaining a commercial property is crucial for several reasons. It's an investment that pays off in the long term, contributing to the success and sustainability of the property. Here's why it matters:

Preserving Property Value

A well-maintained property is more likely to retain or even increase its value over time. Regular maintenance helps prevent small issues from turning into major problems that can be costly to fix and can detract from the property's value. By keeping the building and its surroundings in good condition, you're protecting your investment.

Retaining Tenants

Tenants are more likely to stay in a property that is well-cared for. A clean, functional, and attractive building creates a positive environment for businesses to operate. When tenants see that the property owner is invested in maintaining the property, they're more likely to renew their leases, leading to stable occupancy rates and consistent rental income.

Minimizing Expenses

Proactive maintenance can save money in the long run. By addressing issues early, you can avoid more extensive and expensive repairs later. Regular upkeep also extends the lifespan of building components, reducing the need for replacements. This approach can significantly lower the overall cost of property ownership.

Keeping Things Safe

Safety is a top priority in any commercial property. Regular maintenance checks ensure that all systems, such as electrical, plumbing, and fire safety, are functioning correctly. This not only protects the people who use the building but also helps avoid legal issues and potential fines that can arise from neglecting safety standards.

Creating a Commercial Property Maintenance Plan

A well-structured maintenance plan is essential for the efficient and effective upkeep of a commercial property. Here are some key components of a solid commercial property maintenance plan:

Routine Upkeep

Regular cleaning and maintenance tasks should be scheduled to keep the property looking its best. This includes tasks like landscaping, cleaning common areas, and servicing HVAC systems. Establishing a routine schedule ensures that these tasks are carried out consistently.

Preventive Maintenance

Preventive maintenance involves inspecting and servicing equipment and systems before problems occur. This proactive approach helps prevent breakdowns and extends the lifespan of building components. Schedule regular inspections for roofing, plumbing, electrical systems, and other critical areas.

Repairs and Replacements

Even with preventive maintenance, repairs and replacements will be necessary. Have a plan in place for addressing issues promptly. Keep a list of reliable contractors and suppliers who can provide quick service when needed.

Focus on High-Traffic Areas

Areas of the property that see a lot of foot traffic, such as lobbies, restrooms, and hallways – require special attention. Regular cleaning and maintenance in these areas help maintain a positive impression and prevent wear and tear.

Repair Damage Immediately

Any damage to the property, whether from weather, accidents, or wear and tear, should be repaired as soon as possible. Prompt repairs prevent the damage from worsening and reduce the risk of further issues.

Monitor for Mold

Mold can be a significant problem in commercial properties, particularly in damp or humid areas. Regularly check for signs of mold and address any issues immediately to prevent health problems and structural damage.

Keep to Code

Ensure that the property meets all local building codes and regulations. Regularly review codes and conduct inspections to ensure compliance. This not only keeps the property safe but also avoids legal issues and fines.

Different Types of Commercial Property Maintenance

Commercial property maintenance is crucial to keep every part of your property in top condition. By addressing the maintenance needs, property owners can ensure their commercial buildings remain attractive, safe, and efficient for tenants and visitors.

Maintenance can be broken down into several different categories:

Exterior Maintenance

From regular roof inspections to repaving the parking lot, attention to exterior maintenance preserves the property's aesthetic appeal while safeguarding against weather damage and deterioration.

Interior Maintenance

From routine cleaning to prompt plumbing repairs, interior maintenance ensures a comfortable and functional space for occupants, promoting productivity and satisfaction.

Safety & Security Systems

Keeping surveillance cameras and alarm systems clean and in working order is critical for property security, discouraging criminal activity, and safeguarding both the premises and its occupants.

Building Energy Efficiency

Upgrading to energy-efficient lighting and HVAC systems not only reduces utility expenses but also demonstrates a commitment to sustainability, benefiting both the environment and the bottom line.

General Maintenance

From patching up leaks to refreshing paintwork, general maintenance addresses a range of tasks to uphold the property's condition and ensure smooth operation in every aspect.

Copy or print out this checklist for your own reference:

1. Exterior Maintenance:

  • Roof inspection
  • Clearing gutters and downspouts
  • Landscaping upkeep
  • Pavement maintenance (crack sealing, pothole repair)

2. Interior Maintenance:

  • Routine cleaning
  • Plumbing checks for leaks
  • Elevator maintenance
  • HVAC system inspections

3. Safety & Security Systems:

  • Surveillance camera check
  • Alarm system test
  • Fire safety equipment inspection (fire alarms, extinguishers)

4. Building Energy Efficiency:

  • Lighting audit for energy-efficient options
  • HVAC system efficiency assessment
  • Insulation inspection

5. General Maintenance:

  • Plumbing repairs
  • Painting touch-ups
  • Fixture maintenance (locks, handles)
  • Flooring inspection and repairs

How to Choose the Right Commercial Property Maintenance Service Provider

When it comes to property maintenance, it's best to leave it to the professionals. Doing your homework and asking the right questions will help you find the right team to keep your property in top condition. Here are some key factors to consider when making your choice:


While cost is an important consideration, it shouldn't be the sole factor in your decision. Look for a provider that offers competitive pricing without compromising on the quality of their services. Request detailed quotes and compare them to ensure you're getting value for your money.


The quality and efficiency of the maintenance services depend heavily on the equipment used. Ensure that the provider uses modern, well-maintained equipment that can handle the specific needs of your property. This not only ensures effective maintenance but also reduces the risk of damage to your property.


A professional maintenance service provider should have established protocols and systems in place for various tasks. This includes regular maintenance schedules, emergency response plans, and clear communication channels. Ask about their protocols for different scenarios and how they ensure consistent service quality.


By developing a comprehensive maintenance plan, prioritizing safety and energy efficiency, and choosing the right service provider, you can protect your investment and ensure that your commercial property remains a thriving and attractive space for years to come.

With over 60 years of business experience in the Twin Cities, Diversified Construction specializes in building and remodeling commercial projects. Contact us today if you’re looking to start a new project.